Why Are Virtual Events the Next Big Thing for Real Estate Agents? (With Real-Life Example)

(**) Disclosure: This post may contain affiliate links, meaning our company, JCHQ Publishing will get a commission if you decide to make a purchase through the links, but at no additional cost to you.

Let’s face it: the world we’re navigating these days is a far cry from the one we knew just a few years ago. I’m sure you’ve felt the shift – organizing a physical event has become an uphill battle, with venue coordination, catering, logistic hassles, and let’s not even get started on the costs. And how about the cringe factor when you’ve got a big room booked and only a few attendees?

In our digitally driven world, I’ve found that virtual events are the game-changer we’ve all been waiting for. They’re not only cost-effective, but they’re also conveniently accessible to anyone with an internet connection.

The best part? Virtual events can be recorded and replayed, giving them a longer shelf life and allowing us to reach potential clients at their convenience.

So, how do you, as a real estate agent, tap into this digital goldmine?

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What kind of Virtual Real Estate Events Should You Host?

1) Webinars: Share Your Knowledge, Generate Your Leads

Webinars are online seminars where you can share your expertise on various real estate topics. Whether it’s about the nuances of home-buying, the ins and outs of property investment, or even the current real estate market trends, you can tailor your webinar to meet your potential clients’ interests and needs.

For example, you could host a webinar titled “First-Time Homebuyer’s Guide: From Start to Finish.” This type of event would attract prospective homebuyers who need guidance in navigating the complex process. By delivering value, you’ll position yourself as an authority in the field and a go-to resource, encouraging attendees to engage with you further. In other words, webinars aren’t just educational tools—they’re also lead magnets.

2) Virtual Open Houses: Property Showcases at the Comfort of One’s Home

Next on the agenda are virtual open houses. In the pre-pandemic era, we could only welcome prospective buyers who could physically visit properties. However, the real estate landscape has dramatically shifted. With virtual open houses, we can now offer guided tours of properties to potential clients globally, broadening our reach significantly.

Imagine this: a potential client located miles away, sitting comfortably in their living room, getting a detailed, immersive walkthrough of a property. It’s convenient for them as they can revisit the property virtually anytime they want. For you, it’s an open house that never ends, continually generating leads. It’s a win-win situation!

3) Q&A Sessions: Building Connections, One Question at a Time

A crucial component of any relationship, especially in real estate, is communication. This is where virtual Q&A sessions come into play. These sessions are interactive events where you answer potential clients’ queries in real-time.

During these sessions, your expertise is on full display, giving you an opportunity to earn trust and establish credibility. Simultaneously, it allows you to gather valuable insights about your potential clients’ concerns and preferences, enabling you to tailor your offerings to meet their needs. As a result, you can build stronger connections and foster relationships that are likely to convert into business leads.

The Impact of Virtual Real Estate Events: A Real-Life Example

So I just watched the above interview from Andrea Ryan, a REALTOR at Keller Willams Realty. In this video, Andrea shares her experience and gives several pieces of advice that can be extremely useful to real estate agents planning to conduct virtual events. Here are the summarized key points and tips:

  1. Leverage Social Media and Existing Networks: Andrea speaks about her strategy to reach more people using social media platforms and her existing database. From asking people in her database who might benefit from her event to running ads on social media platforms, she found ways to spread the word effectively.
  2. Educate and Engage: She used her platforms to educate potential clients on home buying procedures, misconceptions, and options. She put out a mix of short educational content, personal storytelling, pictures, and videos to pique interest.
  3. Use Free Tools: Andrea mentioned the importance of using free tools to host these events, like Eventbrite for registrations and Zoom for hosting. These platforms are user-friendly, affordable, and have added benefits, like Eventbrite promoting your event once people sign up.
  4. Personalize the Process: She emphasized making the home buying process personal and authentic. This includes customizing communication with the attendees, sending handwritten cards, and making sure that they feel supported and not pressured throughout the process.
  5. Provide Actionable Information: In her seminars, Andrea focused on giving her attendees useful and real information. She wanted to present the actual numbers, like upfront costs and economic scales, to make the process as transparent as possible.
  6. Follow-up with Attendees: After the event, Andrea sets up drip emails and sends practical next steps to the attendees. For those who didn’t attend, she also follows up with the key points discussed in the event.
  7. Host a Buyer Consultation: Andrea noted that her presentation during the event was akin to a buyer consultation. She talked about common myths, local market conditions, and encouraged questions to engage her attendees better.

All these points emphasize that building community, establishing trust, and providing value are integral parts of hosting a successful virtual event.

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Be Sure to Monitor Key Metrics of Success

After diving into the different types of virtual real estate events and their benefits, it’s crucial to understand how to measure their success. Keeping an eye on key metrics can help you understand what’s working and what needs improvement. So, what should you be tracking?

Engagement Rates

Engagement rates during your events are an important indicator of their effectiveness. This can include the number of attendees, the average viewing time, chat participation, and responses to polls or surveys. High engagement rates often correlate with high attendee satisfaction, which can lead to more leads and conversions.

For instance, if you notice attendees dropping off early during your webinars, it might be a sign you need to make your content more engaging or that your webinars are running too long.

Conversion Rates

It’s not just about the number of attendees but about how many of those attendees become leads or clients. Tracking your conversion rates—the percentage of attendees who take a desired action, such as filling out a contact form, scheduling a consultation, or attending a follow-up event—can help you understand the true ROI of your virtual events.

Attracting Attendees: Strategies for Success

Drawing an audience to your virtual events is just as crucial as hosting the events themselves. Here are some effective strategies:

1) Leverage Your Network

Start by promoting your event to your existing network. This includes your email list, social media followers, and professional contacts. A personal invitation can go a long way in securing attendees.

2) Use Social Media

Platforms like LinkedIn, Facebook, and Instagram are powerful tools for spreading the word about your virtual events. You can create event pages, share posts leading up to the event, and even leverage paid advertising to extend your reach.

3) Provide Value

Ensure your event topic provides real value to your target audience. The more value you can offer, the more likely people are to attend. Make the benefits of attending clear in all your promotional materials.

4) Collaborate with Industry Professionals

Partnering with other professionals can help you draw a larger crowd. For instance, for a webinar on the home-buying process, you could partner with a mortgage broker or a real estate attorney. They can promote the event to their network, providing you access to a wider audience.

Final Thoughts on Virtual Real Estate Events

The use of technology does not dilute the human-to-human connection but enhances it, allowing real estate agents to connect with a wider audience and provide a personalized experience. By incorporating virtual events into your real estate business and fine tune based to the key metrics, you can create meaningful engagements and generate more leads.

Keep in mind that in the fast-paced world of real estate, the ability to adapt and optimize is what sets successful agents apart. So, here’s to your virtual event success!

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Disclaimer: The information in this post is for general information only, and not intend to provide any advice. They are subjected to change without any notice, and not guaranteed to be error-free. Some of the posts on this site may contain views and opinions from individual not related to JCHQ Publishing. They do not necessarily reflect our view or position.


  • Jacob Coleman

    Jacob is a content writer and a real estate investor. He has experience working with different real estate professionals throughout the years. (i.e., appraisers, real estate agents, property managers, home inspectors.) In order to build a career you love, Jacob believes not only you need a thorough understanding about the profession, but you also have to find out what type of jobs could match your personality, lifestyle and expectation.

Jacob Coleman

Jacob is a content writer and a real estate investor. He has experience working with different real estate professionals throughout the years. (i.e., appraisers, real estate agents, property managers, home inspectors.) In order to build a career you love, Jacob believes not only you need a thorough understanding about the profession, but you also have to find out what type of jobs could match your personality, lifestyle and expectation.

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