How to Become a Notary Signing Agent in Indiana? (income| course| eNotary )


(**) Disclosure: This post may contain affiliate links, meaning our website, RealEstateCareerHQ.com, will get a commission if you decide to make a purchase through the links, but at no additional cost to you.

To become a notary signing agent in Indiana, you need to submit the application to the Indiana Secretary of State, complete the notary course and exam, pay the filing fee, purchase the notary stamp and journal.

Although you could work on different types of documents, the loan signing business in the real estate market seems to be a lucrative niche.

So what does a loan signing agent do in Indiana? When people are getting a mortgage to purchase a house, or they need to refinance their property, there will be loan documents involved. Your role as a notary loan signing agent is to walk through the set of loan documents with the borrower and witness them in signing the paperwork. 

You would also need to verify the identity of the signers, place the notary stamp on the signed documents, then send them back to the escrow company. 

But keep in mind that you should NOT be providing legal advice, and you cannot explain the terms of the loan documents to the borrower.  

In this guide, you’ll find the steps to become a notary loan signing agent in Indiana, income updates, course content, exam and other helpful information about this profession. 

Note that this guide is for general information only and not to provide any professional advice. Although I’ve tried to put down info as accurate as I could possibly find, you should always refer back to the Indiana Secretary of State and the State law. 

Would you like to learn how to make $75 to $200 per signing appointment? Check out this loan signing training program from Mark WillsOpens in a new tab.. (**) He is one of the highest producing notary loan signing agents in the country.

7 steps to become a notary signing agent in Indiana

7 steps to become a notary signing agent in Indiana

Step 1: Meet the basic requirement

  • At least 18 years of age
  • Citizen or permanent legal resident of the U.S
  • Full-time permanent resident of Indiana or primarily employed in Indiana
  • Able to read and write English

Step 2: Purchase a surety bond

The Indiana Secretary of State requires you to purchase a $25,000 surety bond. You must get it from a licensed surety such as a notary bonding company, an insurance company, or a notary organization. You could search for them online.

Note that the surety bond is to protect those for whom the notary public performs a notarization, but not you as a notary public.

If you need coverage for your professional services, you should consider getting an Error & Omission insurance (E&O).

I just checked with a surety bond issuer. Below is their premium structure.

CoveragePremium
$25,000 bond without E&O coverage$50
$25,000 bond with $10,000 E&O coverage$125
$25,000 bond with $15,000 E&O coverage$145
$25,000 bond with $20,000 E&O coverage$155

Step 3: Complete the Indiana Secretary of State Notary Education Course

Indiana Secretary of State Notary Education Course

It is mandatory that you take the free online courseOpens in a new tab. administered by the Indiana Secretary of State. The purpose is to equip you with the necessary knowledge in becoming a notary signing agent and prepare you for the notary exam.

I just went through the course. It is in a video and slide show format. The course is relatively short and easy-to-understand. It shouldn’t take more than 30 minutes to complete. 

Here are the topics that you’ll learn in this online course:

  • Example of A Complete and Correct Notarization
  • Example of a certificate for witnessing a signature
  • Notarizing in Special Circumstances
  • Common mistakes
  • Fees
  • Employer of a notary
  • Notary journals
  • Identification
  • Conflicts of Interest
  • Jurisdiction
  • Notary Seal
  • Attestation
  • Duties and Responsibilities of a Notary Public

Step 4: Pass the Indiana notary exam

Pass the Indiana notary exam

Now is the time to test what you have learned in the course. The exam is a combination of multiple-choice and true/false questions.

There are 30 questions on the test. The required passing score is 80%, which is to answer at least 24 questions correctly.

You will register for the exam when you are submitting the online application to the Indiana Secretary of State, which I will be covering in the next step.

Step 5: Submit the notary public application to the Indiana Secretary of State

Submit the notary public application to the Indiana Secretary of State

The Indiana Secretary of State is the office that grants the notary commission to applicants and maintains records of all notaries public in Indiana.

You need to fill out the online application at the Indiana Enterprise Licensing websiteOpens in a new tab.. The questions on the application are pretty strict forward—for example, your name, business address, background info. 

As part of the application, you need to upload the bond certificate and a signature sample.

Indiana notary bond certificate and signature sample

Note that you should only sign with your official signature. All details should be typed or printed legibly in blue or black ink. 

There is a $10 application fee and can be paid by a credit card or debit card.

Step 6: Review the notary certificate of appointment

Review the Indiana notary certificate of appointment

Once everything is in good order, you should receive an email notification about your application’s status within a couple of business days. In there, you should find a link to download the certificate of appointment.

Then you should review and make sure all the details are correct. (e.g., your name, county of residence, commission dates).

To ensure your notary commission is registered correctly, it’s better to check on the IN Licensing websiteOpens in a new tab. that your profile appears on it. 

Step 7: Get the notary business supplies

Indiana notary stamp requirement

Notarize documents with a standardized stamp

To start the loan signing business, you’ll need have a notary stamp. This helps you to include specific info in every document so you won’t leave out any required details.

You may purchase the notary seal from office supplies store. If you do, then usually they would require the details on your notary public commission certificate.

Also, the stamp’s design must comply with the regulatory rules.

At minimum the seal must contain the following information:

– The words: “Notary Public.”

– The words: “state of Indiana”.

– The word: “seal.”

– The name of the notary public, exactly as it appears on the notary public’s commission certificate.

– The words: “commission number” followed by the commission number of the notary public.

– The words: “my commission expires” followed by the expiration date of the notary public’s commission.

Quote from Indiana Notary Public Guide 

You must keep the notary seal in a locked and secured area, where only you have direct and exclusive control of it. (e.g. a locked drawer or cabinet.)

Maintain a good record of business practice

Indiana notary business journal

As a loan signing agent in Indiana, you are not required to keep a business journal. However, maintaining a good record of your notary acts is an essential part of good business practice. It could serve as proof that you have taken reasonable steps to identify the signer of a document.

It’s better that the journal to be bounded with pre-printed pages. You may find it at stationery, office supply stores, or through notary associations. 

According to the Indiana Notary Public Guide, they recommend that you should record the following items:

 Date and time the notarial act was performed
 Type of notarial act performed
 Date of the document notarization
 Type of document notarized (i.e. will, contract, deed, etc.)
 Printed name of the signer
 Description of how the notary public identified the signer
 Any other pertinent information
 Fees collected, if any
 Unusual circumstances such as reason for refusal to notarize, etc

Quote from the Indiana Notary Public Guide

Are you looking for affordable and high-quality notary supplies? Check out our business tools resources pageOpens in a new tab.. In there, you’ll find a notary seal, journal, and other essential tools to run your notary practice productively. 

How to become a remote notary in Indiana?

Indiana remote notarization

One thing I really like about this industry in Indiana is the option for notary to work digitally. Doing so could bring you great convenience to streamline your notary practice.

But let me first explain the difference between “Electronic notarization” and “Remote notarization.”

“Electronic notarization,” sometimes known as “e-notary,” is where you meet the signer in person, but the documents are signed and notarized digitally.

On the other hand, “Remote notarization” is also being done digitally. But you are not physically present with the signer. Instead, you would verify their the signer’s identity through video and audio conference.

The Indiana Secretary of State allows both electronic and online notarization.

Step 1: Submit the remote notary authorization application

You need to complete and submit this applicationOpens in a new tab., then email it to [email protected] In the subject line, you must indicate your name and notary public number. This way, they can associate the information to your application.

You also need to state which technology vendor you’re going to use for your remote notary acts. As I’m writing this post, the following providers are in the Indiana Secretary of State approved list:

There is a $5 filing fee. But I could not find anywhere in the application where allows you to put down the credit card details. Instead, they advise you to mail the $5 cheque (payable to the Indiana Secretary of State) to: 

  • Business Services Division, C/O Notary, 302 West Washington Street, Room E-018, Indianapolis, IN 46204

Step 2: Complete the Indiana remote notary education and exam

Indiana remote notary class and exam

The course is administered by the National Notary Association. The lessons would include:

– Difference between remote, online and electronic notarization

– Properly identifying a signer remotely

– How to conduct a remote notarization properly

– Legal requirements for remote notarization technology providers

– Special tools required for electronic documents that are notarized remotely

– Recording and storage requirements of electronic journals and videos for remote online notarizations

Quote from NNA – Indiana State-Required Remote Notarization Course

After you finish the course materials, you need to write an exam. The required passing rate is 80% or higher, then you will receive a certificate of completion.

It should take you around 3 hours to complete the course, and the fee is $95.00. 

Step 3: Check the status of your application

You cannot practice remote notarization until your application is approved.

After you submit the application, you may check the status on the in.gov licensing websiteOpens in a new tab.. Once it is approved, it will change from “pending application” to “active.”

Want to earn money as a loan signing agent while enjoy working from home? Here’s another postOpens in a new tab. on how you could do that.

How much can you make as a notary signing agent in Indiana?

How much can you make as a notary signing agent in Indiana?

The average Notary Signing Agent salary in Indiana is $36,668. It typically falls between the range  $35,821 and $46,641. (+)

As mentioned earlier, you could work on different documents, but the loan signing in the real estate market could be a lucrative niche.

However, to become a loan signing agent in Indiana, you will need more than just the notary commission. You also need the Title Insurance Producer license.

This is because the state wants another layer of protection for consumers against the improper conduct and negligence of title insurance producers.

To obtain such a license, you must complete the required pre-licensing education, submit the application, and pay the registration fee.

You may check with the Indiana Land Title Association for more details. I will also leave their link in the reference section at the end of the post.

Can you make over $10,000/month as a notary loan signing agent? Be sure to check out our notary earning guideOpens in a new tab.. You’ll find a case study where a loan signing agent has built her business to such a successful figure.

(+) Source: Salary.com – May 28, 2020

Is there demand for notary loan signing agent in Indiana?

As long as people are obtaining mortgages or refinancing their homes, there would be a demand for notary loan signing agents in Indiana.

All originated mortgages in Indiana

YearAll originated mortgages
2017158,693
2016172,307
2015156,109
2014130,131
2013184,428
2012210,891
2011160,424
2010179,820
2009207,593
2008155,308
2007199,213

Source: Consumer Financial Protection Bureau – Home Mortgage Disclosure Act (HMDA) (June 9, 2020)

Furthermore, some states are “Attorney states,” which means only an attorney can handle the closing paperwork. Whereas, others are “Escrow States” where a loan signing agent can do the work.

According to the First American Title, Indiana is a not an “Attorney State,” which is good news if you are interested in starting a notary loan signing business.   

What education do you need to become a Indiana notary public?

To become a notary public in Indiana, you’ll need to complete the free online notary course from the Indiana Secretary of State.

In addition to the training course, another good place to learn about the notary profession is by reading the “Indiana Notary Public Guide. ” It is a 78 pages guide written by the Office of the Indiana Secretary of State. It pretty much covers most of the topics that you need to know.

Here are the topics in the Indiana Notary Public Guide:

What is a notary?

Qualifications to become a notary

Applying for an Indiana Notary Commission

Maintaining an Indiana Notary Commission

Indiana public officials that may perform notary functions

Duties and responsibilities of a notary public

Notary Certificates

Notary Seal

Jurisdiction of a notary public

Conflicts of Interest and Family Members

Certified copies and true copies

Secretary of State Certificates and Apostilles

Identification

Notarizing in special circumstances

Notaries who are employees

Indiana Uniform Electronic Transactions Act

Fraudulent advertising and notario publico law

Notary fees

Constitutional Prohibition on dual office holding

Real estate and loan closings; title agents

Blank, post-dated and anti-date documents

Notary Association and Resources

Notary liability

Notary journals

Complaints and notary misconduct

Frequently Asked Questions

Quote from Indiana Notary Public Guide – Table of Contents

I’ll leave the link of the guide in the reference section.

On the other hand, to become a remote notarization in Indiana, you’ll need to take the NNA State-Required Remote Notarization Course.

Is there a exam to become a notary in Indiana?

There is an exam to become a notary in Indiana. It consists of 30 questions and the required passing score is 80% or higher.

Whereas, to become a remote notary in Indiana, you need to pass an exam administered by the National Notary Association. The required passing rate is also 80% or higher.

How much does it cost to become a notary in Indiana?

How much does it cost to become a notary in Indiana?

It would cost approximately $297 to become a notary in Indiana.

Here’s a breakdown of the costs to start a notary signing business

Notary Application$10
Remote Notary Registration$5
NNA Remote Notary Course$95
Surety Bond with E&O$155
Notary Stamp$17
Journal$15

There could be other expenses involved, such as travel expenses, car maintenance, auto insurance, remote notary technology, laptop and other business supplies.

How long does it take to become a notary signing agent in Indiana?

How long does it take to become a notary signing agent in Indiana?

The processing time to become a notary signing agent in Indiana is about 2-3 business days. This is really quick when compare those in other states.

On the other hand, it could take longer to register as a remote notary, since you would need to mail the $5 fee to the Office. Just not sure why they don’t have the credit card payment option. After all, being a remote notary is all about seamless and moving toward paperless practice.

Can a felon be a notary loan signing agent in Indiana?

Having a conviction for a felony may impact the application to become a notary loan signing agent in Indiana. The Indiana Secretary of State needs to make sure that you are a person with credibility, truthfulness, and integrity to fulfill the responsibilities of the position.

e) Never have committed an act or omission that demonstrates a deficiency in competence, honesty, integrity, or reliability, including any of the following, found in Indiana Code 33-42-13:convicted of a crime which would disqualify the applicant from holding a public office in the state of Indiana, unless the individual has petitioned for and received an order of criminal history expungement under Indiana Code 35-38-9. A conviction that has been reversed, vacated, set aside or “expunged” under IC 35-38-9 would not serve to disqualify a person from holding a
notary commission.

(1) Any failure to comply with the requirements of this article or rules adopted under this article.

(2) Any deceitful, dishonest, or fraudulent statement or omission made during the application for a commission.


(3) Any conviction for a felony offense or a crime involving deceit, dishonesty, or fraud.

(4) An adverse ruling or admission of liability in any legal proceeding pertaining to deceit, dishonesty, or fraud.


(5) Any failure to discharge any duty required of a notary public.

(6) Any use of false or misleading advertisements.

(7) Use of any false or misleading statement claiming a right or privilege that the notary public does not have.


(8) Any denial, refusal to renew, revocation, suspension, or conditioning of a notary public commission in another state.


(9) Any violation of a rule or requirement that:
(A) pertains to a notary public; and
(B) is required by the secretary of state.

(10) Any failure to maintain an assurance as described in IC 33-42-12.

Quote from Indian Notary Public Guide – Qualifications to become a notary

Having a felony does not necessarily mean your application will automatically be declined. It depends on the severity and nature of the conviction. The Secretary of State would review it on a case-by-case basis. 

Before you go through the study and registration, you may contact the Indiana Secretary of State’s office to discuss your specific case.

How to renew notary license in Indiana?

To renew the notary commission in Indian, you need to go through the same steps as the initial registration, which includes taking the notary course, pass the exam, submit the application to the Secretary of State and purchase a new notary stamp.

You need to do so every eight years. Actually, this is one of the longest renewal periods when compared to other states.

To avoid an interrupted business period, begin the renewal process in advance. Don’t wait till your current notary commission is expired.

Can I notarize for a family member in Indiana?

You must not notarize any documents where you have any financial or beneficial interest in the transaction. Therefore, notarizing a document for any family member could call into question, and such practice should be avoided.

I have more questions about being a notary loan signing agent in Indiana, where could I obtain more details?

You may contact the Indiana Secretary of State, Business Services Division

  • Email: [email protected]
  • Phone: 317-234-9768
  • Mail: Indiana Secretary of State, Notary Division, 200 W. Washington St. Room 201, Indianapolis, IN 46204

Disclaimer: The information in this post is for general information only, and not intend to provide any advice. They are subjected to change without any notice, and not guaranteed to be error-free.

(**) Affiliate Disclosure: Please note that some of the links above are affiliate links, and at no additional cost to you. Our website, RealEstateCareerHQ.com, will earn a commission if you decide to make a purchase after clicking on the link. Please understand that we include them based on our experience or the research on these companies or products, and we recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something through the links. Please do not spend any money on these products unless you feel you need them or that they will help you achieve your goals.

Reference:

  • First American Title- Your Guide to Real Estate Customs by State (sourceOpens in a new tab.
  • Indiana Secretary of State – INBIZ Notaries (sourceOpens in a new tab.)
  • in.gov- How to Become a Remote Notary (sourceOpens in a new tab.)
  • Indiana Notary Public Guide (sourceOpens in a new tab.)
  • Indiana State-Required Remote Notarization Course (sourceOpens in a new tab.)
  • Salary.com – Notary Signing Agent Salary in Indiana (sourceOpens in a new tab.)
  • Consumer Financial Protection Bureau – Home Mortgage Disclosure Act (HMDA) (sourceOpens in a new tab.)
  • SuretyBonds.com – Indiana Notary Public Bond (sourceOpens in a new tab.)
  • Indiana Land Title Association (sourceOpens in a new tab.)
  • National Notary Association – IN Dept. of Insurance Bulletin (sourceOpens in a new tab.)

Jacob Coleman

Jacob is a content writer and a real estate investor. He has experience working with different real estate professionals throughout the years. (i.e., appraisers, real estate agents, property managers, home inspectors.) In order to build a career you love, Jacob believes not only you need a thorough understanding about the profession, but you also have to find out what type of jobs could match your personality, lifestyle and expectation.

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